Effective: July 2025
Entity: Kick It Forward Productions Pty Ltd (ABN 13 669 306 987)
Contact: hello@kickitforward.com.au

Overview

This privacy policy explains how Kick It Forward Productions Pty Ltd ("we", "us", or "our") collects, uses, and shares personal information when you submit a story, message, or entry for use on the Kick It Forward Podcast, including submissions made as part of branded campaigns and competitions.

This policy applies specifically to interactions relating to podcast content — including story submissions, competition entries, and branded campaigns — and is separate from our general privacy policy, which covers our website and merchandise store. To view our general policy, visit:
https://kickitforwardclub.com.au/policies/privacy-policy

What We Collect

When you submit a story or engage with our podcast-related campaigns (such as the “Legendary Moments” promotion), we may collect:

• Your name and contact information (email, phone number)
• The content you submit (e.g. written story, audio, video, images)
• Your nominated local footy club or organisation
• Social handles (e.g. Instagram, if included)
• Any communication you have with us via email, DM, or form submission

We do not intentionally collect sensitive information. Please avoid including any personal health, political, or religious details in your story.

How We Use Your Information

We collect and use your information to:

• Review and evaluate podcast submissions and campaign entries
• Select and feature stories in podcast episodes and promotional content
• Contact you about your submission or campaign participation
• Share winning or selected entries with campaign partners (e.g. Toyota)
• Publish, broadcast or distribute selected stories via our podcast, social media, and brand channels
• Fulfil legal, auditing, or prize distribution requirements
  
  

We may retain your content and contact details for up to 12 months after a campaign unless you request deletion.

Sharing With Third Parties

We may share your information with the following:

• Campaign sponsors or brand partners, such as Toyota Motor Corporation Australia Ltd
• Marketing or production partners, including Clubby Sports, Havas Red, and others involved in delivering podcast campaigns
• Podcast platforms and distributors, such as Spotify, Apple Podcasts, and YouTube
• Technology and form providers (e.g. Woobox, Airtable, Google Workspace)
• Legal or regulatory authorities if required by law

We do not sell your personal information.

Some providers may be located outside Australia. By submitting your story, you consent to your data being securely stored and processed overseas when necessary.

Consent to Use of Content

By submitting your story or entry:

• You confirm the content is your original work
  
  
• You grant us and our brand partners a non-exclusive, royalty-free license to use, adapt, publish, and share the content in podcast episodes, ads, and related promotions
  
  
• You agree that your name, story, and club may be referenced publicly unless you request anonymity
  
  
• You understand that the podcast and its promotional material may appear on third-party channels (e.g. Toyota social, Spotify, TikTok)
  
  

If you wish to revoke consent, we will take reasonable steps to remove or stop further use — however, content already published may not be retractable.

Storage and Security

Your data is stored securely in systems with access controls and encryption where appropriate. We take reasonable precautions to prevent unauthorised access, loss, or misuse of your personal information.

Access, Corrections, and Complaints

You have the right to request:

• Access to personal information we hold about you
• Correction of inaccuracies
• Deletion of data no longer needed

To make a request or raise a complaint, please email us at:

📧 hello@kickitforward.com.au

We will aim to respond within 14 days. If you're not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC): www.oaic.gov.au

Changes to This Policy

We may update this policy from time to time to reflect new campaigns, legal changes, or podcast features. When we do, we’ll update the “Effective” date above and publish the new version at:
https://kickitforwardclub.com.au/policies/podcast-privacy